Project Modifications & Extensions
As per the terms and conditions of the school/district's grant, the project must be completed as described in the approved grant application. However, grantees can request project modifications as needed using this Google form.
A Gmail account is needed to submit the Google form—learn how to easily create a free account here.
Grantees can submit up to three project modification requests (one of each type) per form submission. For example, if you are modifying the scope and budget of your project, you can submit both a budget and scope modification request using the same form. Grantees can also submit additional project modification requests in the future by starting and submitting a new Google form. All project modifications must be approved by Sustainable Jersey before being implemented. Grantees should expect approval within two weeks.
Project Modification Types
Project modification requests fall under three categories:
Timeline Modification
If the grantee needs more than 18 months (the performance period) to complete the grant project, a one-time extension of up to an additional 6 months can be requested. All timeline modification requests must include an explanation of why the modification is needed and the anticipated completion date for the project.
Budget Modification
A budget modification is required if a grantee wishes to reallocate greater than 10% of the budget from one major expense category to another (i.e. from salaries to equipment or supplies to subcontractor costs), or to a new line item. Note that there is a limit on promotional items ($500 for $2,000 grants and $1,000 for large grants), which includes “giveaways” such as t-shirts, reusable water bottles, incentives (i.e. gift cards), prizes, meeting/event refreshments or awards. Budget modification requests should include an explanation of why the modification is needed and a completed revised budget template.
Scope Modification
A project scope modification is required if a grantee wishes to make a significant change to the approved project. A significant change is defined as pursuing initiatives not included in the original grant proposal. All scope modification requests should include an explanation of why the modification is needed and a new completed action plan and timeline template.
Do I Need to Submit a Project Modification Request?
Grantees can make modifications to the project without prior Sustainable Jersey approval if the modifications are considered insignificant (guidance available below). There will be a section in the final report where grantees can explain what kind of modifications were made to the project, if approval was required and why modifications were necessary.
Grantees can schedule a meeting here with the Grants Program Manager to discuss the details of any intended project and/or budget modifications.
